The basic process of file digitization book2net file scanner
For paper files, use a scanner or digital camera to convert them into a computer that can be stored on a computer or burned into a CD for easy storage and review. This is called file digitization. The steps of digital processing of files are: finishing (weakening), one proofreading, scanning, scanning proofreading, binding, directory data entry and modification, and hooking.
First, finishing (weakening) Because the previous file digitization needs to be unrolled for scanning, the current non-contact scanner eliminates the need for unwinding and binding, and can directly scan, which is much more convenient, such as the book2net series. The file scanners are scanned by means of no unwinding, and the scanning speed is only 0.3s, which greatly improves the work efficiency.
Before scanning, sort out the files to be scanned. The following links should be noted when finishing:
When sorting files, it is often found that there are damaged files, how to distinguish between texts and photocopies, etc. In order to facilitate scanning, files with serious damages need to be filed. The copy file should be marked with a blue "F" in the upper right corner of the first page of the document to distinguish between the positive document and the copy.
Second, a proofreading
In order to reduce the workload of the follow-up work and increase the scanning speed, the sorted files are checked at 50%, and the contents of the above-mentioned finishing requirements are checked.
Third, scanning
The most critical step in the digitization of files is to convert paper files into electronic files by scanning. During the scanning process, attention should be paid to scanning methods and naming.
Fourth, the scanning proofreading
Correction should be made to problems such as skew, black border, naming error, scan format error, multi-sweep, miss sweep, and scan quality blur during scanning.
5. Directory data entry and modification
The data entry contains the catalogue and file catalogues of the archives in accordance with the current file management standards and the archives catalogue formed after the archiving reform.
Use the previous method of archiving reform to organize the input (that is, the file directory and file directory management in the volume).
Sixth, hook
In order to facilitate the easy and convenient way for customers to access, print and retrieve the use of the file, we will convert the scanned data of the paper file into the electronic file and connect with the corresponding item data. After the completed electronic file, we ensure the paper quality. The correct rate of clarity, access and retrieval is no more than 3‰
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