Six printing setup tips

When using excel documents, there is often a need for printing, but since excel documents print more complex than Word documents, and sometimes only need to print a fixed module, many people are struggling at this time. The following small series will teach you a few strokes.

1 reverse page printing

If you have a document with many pages to print, the default setting in Word always prints from the first page to the last page, so after the entire document is printed, the last page is at the top, and the first page is at the bottom. , so we have to manually sort all the pages in reverse order, which is very troublesome. In fact, we only need to select "Inverse page order printing" in the "Tools" -> "Options" -> "Print" tab before printing, then we can print from the last page to the first page in reverse order. After printing, all the pages are arranged in order.

2. Use different page orientation when printing the same document

If you want to use both vertical and horizontal page orientations in a document, we can first select the document content that needs to change direction, and then select "File"? "Page Setup" command, in the pop-up "Page Setup" In the "Paper size" tab of the dialog, set the desired page orientation and select "Selected text" in the "Application" tab. In fact, Word inserts a section break before and after the selected content, and changes the page direction only for the content in this section, thus implementing different page orientations in the same document.

3. Avoid printing unnecessary additional information

Sometimes when printing an article, it would be baffling to print some additional information, such as comments, hidden text, field codes, etc. To avoid printing out unnecessary additional information, simply uncheck the corresponding item under "Print additional information on the document" in the "Tools" -> "Options" -> "Print" tab before printing.

4. Print a formatted document with a form

Forms in Word can be used to create formatted documents such as statistical tables. Other users can fill in relevant information in a specific place in the document, and cannot change other content in the non-filled area. If you want to use the pre-printed blank document with form (that is, there is no content in the fill area) to print a number of different statistics, we can in the "Tools" -> "Options" -> "Print" option Select "Print form field content only" in the card so that when you fill in the information in the form, the printed information will only be the information you filled in instead of printing the entire statistical form document.

5. Print to document

If you need to print a document that was edited with Word, but this computer is not equipped with a printer, we can select the "Print to Document" option in the "Print" dialog box, and after the input file name can generate a A printer file with the suffix prn can be printed on other printer-equipped computers using this printer file, even if Word is not installed on that computer.

6. Edit the document in the print preview interface

We generally preview the final print effect of the document by zooming in and out on the print preview interface. In fact, just click on the “magnifying glass” button in the print preview toolbar (the button is in the unpressed state) and it can be displayed in the print preview interface. Edit documents directly without closing print preview